A school management system, also referred to as a student administration/management system, automates and optimizes all administrative tasks of an educational institute, facilitating internal processes and communication. Thanks to its many useful features, student management software can significantly simplify and streamline school management and administration. Some of the most beneficial features of an SMS include the following:
- Student database: Stores the names, contact information, academic information and academic history of all students.
- Instructor and staff database: Instructor and staff information may be combined into one database, or split up into two separate databanks. Nevertheless, student management software almost always contains a feature that allows you to store basic, contact, and job information of each staff member, including instructors.
- Recruitment and admission management: Automates the entire application and admission process so that you no longer have to rely on paper-based forms.
- Attendance tracking: Tracks student, instructor, and staff attendance, and allows you to generate reports on attendance
- Course management: Allows you to add new courses and remove outdated ones from the course catalogue so that the changes are almost instantly visible to all concerned parties.
- Assignment submission: Lets students submit soft copies of their assignments, which can be check by the instructor, and often graded within the system
- Online tests and quizzes: Assists teachers in creating and administering tests and quizzes online, and permits students to take them through their digital devices
- Grade management: Enables teachers to input grades for students in their classes, and for students to easily access their grades, often along with information such as their GPA and average class grade.
- Class discussion: Facilitates academic discussion among students and teachers by creating class or topic-specific forums.
- Resource access: Allows teachers to upload relevant class material such as websites, articles, and readings so that students can access them with ease.
- Transcript creation: Records and stores students’ grades, and creates transcripts at the end of the term.
- Timetable designing: Simplifies the creation of timetables for students, teachers, staff, and classes.
- Online fee payment: Permits students to view their dues and pay their fees online through the system
- Accounts and finance management: Tracks the income, fees, and daily expenses of the institution.
- Internal communication: Eases communication among school staff, teachers, and students through a portal within the system
You would be hard-pressed to find a school administration system that includes every single one of the valuable features mentioned above. However, you could find many systems that include most of these features. Therefore, if you are considering purchasing a school management system, it is crucial to first evaluate the requirements of your educational institute, so that you can choose software that meets most, if not all, of your needs.